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Help Women Liberty

NextGen-Liberty HELP

Introduction

This Online Guide centers on the steps involved in adding and pricing items bought outright or taken on consignment from customers using the NextGen Pricing Application within the Liberty System.

Items are added in the Liberty Add Items screen.

This Guide does not cover the many substantive issues involved in pricing; these are covered in  the complementary Buying Guide [26] .  Nor does it cover the far larger number of features and functions involved in operating Liberty,, e.g. item lookup, reward plans,  new item purchase, product lookup, pay advance, … The more common features and functions are covered in NextGen’s Training; all are covered in Liberty’s on-line help volumes and are accessed by selecting [Help]  in the Inventory Module or POS Module menus.  

Item Entry

NextGen suggested prices appear in the Price field of the Add Items Screen, once the price determinants: CATEGORY/ subcategory and Brand have been entered.  Use the [Tab] key to Navigate between fields and the [Enter] key to move down the list of attributes.    The cursor will land on the Category field, Attribute Fields, and then Price field.  The Attribute fields (e.g. Brand, Size, Color, ..) will not appear until a Category has been entered. When the cursor lands in the Price Field, a message box will appear with price suggestions based on The 1) Category/subcategory and 2) Brand.

Categories

A List of the Clothing, Footwear, Jewelry and Accessory Categories may be viewed online by entering “Categories Child” in the Category field and pressing  [Checkit] .  To save or print the list, Press the PDF or Printer Icons on the Help page respectively.

Start keying in the Category name and choose from the dropdown list. As you enter each letter, the items matching the spelling will appear.  Once the category comes into view, Click it or press the [enter] key.

If the category is not in the dropdown list and you DO NOT want to add a category to the list, enter one of the general categories: Clothing, Footwear, Jewelry and Accessory in the ‘Category’ field, and after completing the ‘Price’, and ‘Cost/Net’ fields, describe the item in the ‘Description’ field.

Brands

Next [tab] to OR move the cursor to the next field, Brand.  Start keying in the Brand name and choose from the drop down list.  There are nine (9) brand levels (price levels) for each item, from the highest valued (1) to the lowest valued (9).  As a rule, levels 7-9 include brands found in discount superstores online and off, local shopping centers & strip malls, levels  4-6 include brands found in department stores and shopping malls, levels 7-8, includes high-end brands found in better department stores and boutique shops.  Level 1 includes exclusive designer brands.  A “max”, “mid” and “min” price is suggested for an item at each of the levels 2-8.  A “MAX”, “MID”, and “MIN” price is suggested for the designer brands (level 1).

As explained in the  Women’s Buying Guide, when the “MAX”, “MID”, and “MIN” prices show in capital letters, utilize the online, item-specific price checking procedure later described in the section titled: Retail/Resale Price Checks.

If an item does not have a label (brand), the buyer may:

the suggested price ranges for Designer brands, current and past,  and for other–generally “older” brands–posting higher-than-expected online resale prices for some items, are are too wide to support a pricing decision.   Thus,

  • Assume that the brand is a deeply discounted “off-brand” or effectively so as the label has been removed.  The suggested prices appearing are for off-brand items.

OR

  • Identify a brand likely to offer an item of similar quality, enter that brand in the brand field to generate the suggested prices, once the price has been entered, delete the brand name from the Brand field and [Add Item]

Other Attributes

Other Attribute fields include Size, Color, and more.   However, the time required to enter other attributes such as pattern, fabric, material, … is  justified only when seen as pivotal to a sale.  Color can be helpful in identifying items when applying printed tags.  A brand entry  is needed to generate suggested prices, but as buyers come to know the prices to apply for commonly seen items, suggested prices aren’t always necessary.

Price

In the Price field:  a “Max” price is commonly used for  new (never-used) items or for items, the properties (embellishments, composition, …) of which add value.  Conversely, the  “Min” price may be used for items with inferior properties.  The “Mid” price is the suggested average price at which the item should sell, though it may be increased or decreased  (over-written) considering item properties and features discussed in the companion Buying Guide [27].

Cost

Consignment

A cost does not appear for item(s) being taken on consignment until the (item(s) have sold.

The suggested cost corresponding to the Selected Price appears in the Cost Field.  As a rule, costs are computed as a percentage of an item’s sell price.   The percentages for items taken under consignment are set separately from the percentages set for items bought outright.  NextGen sets the pay percentages as part of the Pricing System’s setup at the owner’s option and under the owner’s direction.  Owners may have these percentages changed at anytime.

Buy Outright

The amount owed for the item being purchased appears in the cost field once the Item Category and Brand have been entered.  This amount may be overwritten.

Description   

Used only if necessary to inform the customer.  For instance, if a general category is selected, e.g. Clothing,  i.e., there is no fitting category, a description must be entered.  Descriptions may also be used to highlight properties of a garment, footwear, piece of jewelry or accessory  that may adds or detract from its value.

Quantity

The item quantity and Tag quantities default to 1, but may be overridden where there is more than 1 Item, and/or where the Tag quantity differs from the Item quantity.

Keywords  

Key words may be entered if prices are being checked online as later explained in the Online Checks section.

[Save]  Select to save the entries made.  Note: Entries in the Keywords field do not save.

On-Line Checks

Time is money.  The Suggested prices save both by allowing buyers to quickly identify and enter the right price without having to guesstimate or troll the internet.

However, there is a place for on-line checks, not only for Pricing, but for Sizing, and foreign price conversion and categories list.  All are accessed using the [Checkit] button as described below.

Retail/Resale Price Checks

While NextGen’s suggested prices can be trusted for Mall and lesser brands, they are best checked for many of the higher-end boutique and all designer brands as the retail and resale price  ranges at which these items sell is quite wide–hundreds, even thousands of dollars.

 To address this challenge, NextGen developed a more exacting online price checking utility that works within Liberty.  Rather than simply pricing by category, the [CheckIt] utility identifies retail and resale prices for item(s) with characteristics matching those of the specific item being priced.  While [Checkit] may be used to check prices for any brand, in the case of designer brands, the wide-suggested price ranges make it imperative.  Other considerations involved in deriving prices from retail and resale prices found online are discussed in the Buying Guide [28]

In the Add Items screen, to check current retail / resale prices, enter the Category in the Category field, Brand in the Brand field, and the style (e.g., full length, particular store of interest (e.g. Nordstrom),  composition (e.g. cashmere) and/or any other item descriptors in the Keywords field and press [Checkit]

Size Check

Enter “Size” in the Category field, press [Checkit] and tables will appear allowing you to quickly convert apparel and shoe sizes to U.S.

Currency Check

In the case of items priced in other than U.S. or Canadian dollars, enter “Dollars” in the Category field, press [Checkit] and a page will appear allowing you to quickly convert a foreign currency to U.S. or Canadian dollars respectively.

Adding Categories / Subcategories and Brands

Adding a Category

If the category is not in the dropdown list and you DO want to add a category to the list:

Tap the ‘F3’ key, and as illustrated below:

  • Enter the Department “C”
  • Enter the Section “C17”
  • Enter the new category name,
  • Enter the Product Line.  The Product Line (indicates any sales tax associated with the item), commonly “Default”.

[29]

 Adding a Brand

If the brand is not in the dropdown List, you may add it:

add brand [30]

Enter the name of the added brand using the Brand Naming Convention outlined below and click [OK]
To arrive at a price for this item, with the added brand name in the Brand field, click  [Checkit] Retail and/or resale prices will appear for that item and brand.   As discussed in the Buying and Pricing Guide referenced above, set the price somewhere between 25-50% of the item’s lowest retail price depending on condition, style and features, or choose a price that is competitive with the online resale prices that appear.

The method for rating (assigning a level) to the brand so that it generates suggested prices are discussed in the  Adding & Editing Brands with Brand Ratings & Categories & Subcategories with Prices Section below

Brand Naming Convention

NextGen supports the use of the following syntax when entering Brand Names.  It is designed to keep the # of characters under the 2o-characters that can be printed on tags, to reduce the number of keystrokes required to find and select brand names, and to minimize the number of duplicate brands in the system with name variations.

  • Use initial caps unless the literal Brand Name is comprised of all Caps or lowercase
  • Use actual numbers, not their spelled out equivalents (e.g., 1, 2, …9, 1st, 2nd, 9th, specifically, 7 For All Mankind)
  • No spaces or periods between individual capital letters (e.g., LL Bean, JJ Crew)
  • Abbreviate but not the 1st word
  • Use symbols, with or w/o spaces before and after (e.g. &,/,’,#,…)

Adding Category / Subcategory Prices and Brand Ratings

Category / Subcategory Prices and Brand Ratings may be added or changed with NextGen’s Help.

Add or Edit Category & Subcategory Prices:

To fix the prices to be generated when new or existing Categories/subcategories and selected brands are entered in the Liberty Add items screen, enter “Category Action” in the Category field of the Add items screen, and complete the online Category Action form that appears 

Add or Edit Brands with Brand Ratings

NextGen updates prices and brands periodically.  This is done remotely.  No assistance is required from the Store other than allowing NextGen to connect via Teamviewer.

If, for any reason, you would like to have NextGen provide a rating for the added brand  more quickly, or if—as discussed below the brand is generating suggested prices that appear too high or low, and you would like to have an existing brand rating reviewed and possibly changed by Next Gen, this can be done by entering “Brand Action” in the Category Field, and selecting “Next” when the form appears.

Enter any brand name(s) you would like ADDED to your system on the Form that appears.
To request a change in the rating of particular brands, enter the name(s) of the brand(s) along with the words “too high” or “too low”.  Alternately, you can be more specific by entering a category and the price that you would suggest for that category along with the Brand name.

Note: On occasion Brands are found to carry prices at one level for some categories and at another level for other categories.  Where this is the case, NextGen enters multiple ratings for the brand indicating parenthetically the categories to which each rating applies. 

Support

How-to support is provided by NextGen Resale.  Technical support is provided by Resale World.

How-to Training & Support

NextGen Resale provides two remote training sessions: 1) how-to training relating to the use of Nextgen’s pricing and to other commonly used features and functions in the Liberty Buying Module, and 2) how-to training on the use of the Liberty Point of Sale (POS) Module.   NextGen also provides related on-call support during normal business hours (M-F, 9:00 AM-6:00 PM, EST).  Call 781 704-6444 or email john@nextgenresale.com.

Technical Support

Resale World provides Technical support for Liberty 4 during normal business hours (M-F, 9:00 AM-6:00 PM, EST).  Call (800) 785-4800.